OutSourced - Professional Services

What is Human Capital Management System (HCMIS)

A Human Capital Management System (HCMIS) is designed to streamline and manage various aspects of human resources (HR) and employee-related functions within an organization. It covers all stages of the employee lifecycle, from recruitment to retirement In the realm of Human Capital Management (HCM), we understand that organizational needs vary significantly. What proves effective for one organization may not necessarily be the right fit for another. Amidst the deluge of best practices, we advocate for a tailored approach.HCM encompasses three main administrative and strategic practices and processes, including:

i. Core Administrative Support Personnel administration, Benefits administration, Payroll, Portal/employee self-service, and Service center.
ii. Strategic HCM Support Workforce planning, Competency management, Performance management, Compensation planning and strategy, Time and expense management, Learning (education and training),Recruitment (hiring and recruitment) and, Onboarding.
iii. Contingent Workforce Management Organization visualization, Reporting and analytics (workforce analytics) and Workflow. With customized workforce strategies in three key areas: talent management, managing employees and payroll, performance management, culture connect and talent optimization.

Key Features of Our HCMIS

1. Talent Acquisition & Recruitment

Streamline your recruitment process with automated job postings, candidate tracking, and onboarding.Talent management involves the entirety of HR processes dedicated to attracting, nurturing, motivating, and retaining high-performing employees.

2. Time & Attendance Tracking

Real-Time Attendance Monitoring: Track employee attendance, lateness, absenteeism, and leave requests in real-time via automated punch-in systems (biometric, RFID, or mobile). Leave Management: Allow employees to request time off and track leave balances, with approvals routed through an automated workflow. Shift Scheduling & Rotation: Plan shifts and schedules efficiently, accounting for labor laws, overtime, and employee availability. Overtime & Compensatory Time Calculation: Automatically calculate overtime pay and compensatory time off based on company policies and regulations.

3. Culture Connect

The culture of an organization is defined by the daily actions of its employees. With tools like the Human Capital Management Information System (HCMIS), organizations can cultivate an ethical, appreciative, and engaged company culture aligned with their brand values. Furthermore, Human Capital Management software enables organizations to integrate their desired culture into every employee’s role and workflow,

4. Employee Information Management

Centralized Employee Database: Maintain a single source of truth for all employee data, including personal details, job roles, salary history, and emergency contacts. Document Management: Upload and store contracts, certifications, and performance reviews in a secure, searchable database. Customizable Profiles: Create personalized employee profiles that capture job-specific information such as qualifications, skillsets, and departmental assignments. Compliance Tracking: Track required documentation and certifications to ensure compliance with legal and industry regulations.

5. Payroll & Compensation

Automated Payroll Processing: Automatically process payroll based on employee attendance, overtime, bonuses, and deductions, ensuring accuracy every pay cycle. Multi-Currency & Global Payroll: Handle payroll across multiple regions, currencies, and tax regulations, making it ideal for multinational organizations. Tax & Compliance Management: Ensure your payroll adheres to local and national tax regulations with automatic tax calculations and reporting. Benefits Management: Administer employee benefits like healthcare, retirement plans, and bonuses with easy integration into payroll. Salary Benchmarking: Compare salaries within the industry and market to ensure competitive compensation for attracting top talent

Benefits of Our HCMIS Solution

1. Increased Efficiency and Productivity

By automating repetitive HR tasks such as payroll, attendance, and leave management, our HCMIS reduces manual workloads. This frees up HR teams to focus on strategic initiatives like talent development and employee engagement, resulting in increased productivity and smoother day-to-day operations.

2. Improved Decision-Making with Data-Driven Insightsy

Our system provides powerful analytics and reporting tools that give you real-time insights into key HR metrics, such as employee performance, attendance, and workforce demographics. This data-driven approach enables better decision-making regarding workforce planning, employee retention, and compensation management.

3. Enhanced Employee Experience

With an employee self-service portal, your team can manage personal information, request leave, access payslips, and participate in performance reviews—all from one easy-to-use platform. This empowers employees, increases engagement, and reduces HR administrative queries.

4. Scalability to Grow with Your Business

Whether you’re a startup or a multinational corporation, our HCMIS is scalable to accommodate your growth. As your workforce expands, our system can handle increased data loads and more complex HR processes without compromising performance.

5. Cost Saving

Automating HR functions reduces administrative costs and errors associated with manual data entry. This not only improves accuracy but also decreases operational expenses related to human resources management. The cost-effectiveness of the system ultimately translates into higher returns on your investment.

Industries We Serve

1. Manufacturing

In the manufacturing industry, managing a large workforce across multiple shifts is critical. Our HCMIS helps streamline shift scheduling, track labor hours, and ensure compliance with industry regulations like safety certifications. It also integrates with time and attendance systems to reduce payroll errors and improve productivity.

2. Retail & E-Commerce

The retail and e-commerce industries demand a flexible workforce to handle seasonal shifts in demand. Our HCMIS allows retailers to manage part-time, full-time, and temporary employees seamlessly. Features such as automated scheduling, overtime tracking, and performance management help retailers optimize staffing levels during peak periods.

3. Distribution & Warehousing

In distribution and warehousing, efficient workforce management is key to operational success. Our HCMIS offers features like shift management, compliance tracking, and real-time labor cost analysis to ensure that your workforce is optimized for smooth operations. It also integrates with logistics and warehouse management systems to streamline workforce planning.

4. Pharmaceutical

Healthcare organizations need to manage highly regulated environments, ensuring that staff have the right certifications and training. Our HCMIS helps healthcare providers track employee qualifications, manage complex shift schedules, and ensure compliance with medical regulations like HIPAA. For pharmaceutical companies, our system tracks regulatory compliance for global teams and facilitates performance evaluations based on KPIs.

5. Construction & Infrastructure

In construction, managing a mix of full-time workers, contractors, and temporary employees across multiple job sites can be challenging. Our HCMIS provides robust workforce planning tools, helping construction companies track time and attendance, monitor certifications (e.g., safety training), and comply with industry-specific labor laws. The system also supports mobile access, enabling project managers to manage teams remotely.

Human Capital Management System (HCMIS)

04. Human Capital Management System (HCMIS)

What is Human Capital Management System (HCMIS)

Key Features of Our HCMIS

Why Choose Our HCMIS?

Benefits of Our HCMIS Solution

Industries We Serve